Hello Friends, We know the mostly companies HR  educates his employees about the HR policies, leave policy, and attendance letter at the time of on employee boarding. The number of leaves he can avail will be mentioned to every employee explicitly. There is a process to apply for leave so that the management is aware of employee absenteeism. However rules are meant to be broken. Some employees take leaves as an when they like without any prior intimation or leave application. This will impact the work schedule and productivity of the company resulting in loss. Lack of punctuality will not get any success to an employee. Management warns and tries reprimand to bring discipline and punctuality in the employees in case of excess absenteeism.

You can find a sample warning letter for irregular attendance here to warn the employee.

Employee Warning Letter For Poor Attendance

Ref: HR/LB-2022/Emp-1453

Dated: 16th August, 2022

Emp Code: 7337556,

Designation: Production Supervisor,

Department: Production.

Sub: Warning Letter for Poor Attendance

Dear Mr. Radhey Sharma,

There has been an observation that you have taken leaves exceeding your casual, sick and paid leaves in the past Six months without any prior intimation to your manager. Despite of your manager warning you in the past, there is no change in your behavior.

Your behavior is a clear indication of negligence in performing your duty. You are hereby asked to submit an explanation on your absenteeism lateness to office within 2 days. Treat this as a final warning letter and any further in disciplinary action may lead to the serious action on you which may lead to termination.

Treat this issue as urgent and important. A copy of this letter will be kept in office file for future reference.

For Parents Media Pvt Ltd.

Radhika Thakur

Head HR