Most of the companies has their Zero Tolerance Policy. These companies follow the policy of mobile phones not allowed in office as it is a serious distraction. If your company also prohibits use of mobile phones in office then it is important to send warning letter to employees who don’t follow the rules.

The purpose of warning letter for cell phone use at work is to communicate to the employee that any further negligence in this regard can attract serious charges. A warning letter for not using mobile phone in office is a formal way of communicating the warning to the defaulter. With a warning letter format, you can highlight all the ways in which the employee has broken rules in relation with using phone at work.

Warning Letter Using Mobile Phone At Workplace

Dated: 30th August, 2022

Sub: Warning Letter for Mobile Usage at Workstation

Dear Ms. Garima,

It has been observed that despite various warnings given by your team leader, Mr. Sudhansu Sood, you are still using your mobile phone in the office. Time and again, it has been brought to your notice that using mobile phones at workplace is strictly not allowed at Knack Technology.

The purpose of writing this letter is to issue a final warning against use of phone at office. If, after this warning letter, you continue to use your mobile phone at work then the management will be compelled to take a strict action against you.

Best Regards,

Radhika Thakur

HR Manager